Remote Books Online Review 2026: Pricing & Top Alternatives
In this Remote Books Online review, we examine the true cost of outsourced bookkeeping services. Many business owners sign up for what appears to be a flat-rate service, only to report unexpected per-account fees and sudden changes to their established QuickBooks chart of accounts.
Below, we break down how Remote Books Online structures their pricing, what public customer reviews reveal about their operations, and why businesses looking for scalable, white-labeled support are comparing them to human-led alternatives like Maxim Liberty.
Operational Note: Location and FulfillmentWhile Remote Books Online lists a Knoxville, Tennessee address on their website, multiple public user reviews and corporate data indicate that the operational bookkeeping work is heavily fulfilled by an offshore entity. Maxim Liberty also leverages a highly trained global workforce to keep costs low for our clients, but we believe in 100% transparency regarding where and how your financial data is handled.
Remote Books Online Review 2026: Pricing and User Reports
At a Glance: Remote Books Online vs. Maxim Liberty
| Factors | Remote Books Online | Maxim Liberty | The Advantage |
|---|---|---|---|
| Base Monthly Price | $175 / mo (2 accounts) | $75 / mo (unlimited accounts, 5 hours) | 57% Savings ($1,200 / yr) |
| Account Limitations | +$25 / mo per extra account | Unlimited accounts (Hourly) | Flexible Pricing |
| Catch-Up Bookkeeping (12 mo) | ~$2,100 / yr (est. $175/mo) | ~$400 / yr (est. 1200 transactions) | 81% Savings ($1,700 / yr) |
| Dedicated CPA Plan |  None Listed |
 Yes ($10/hr White-Label) |
Built for Firms |
| Enterprise Level AP/AR | Unavailable on standard plan |
Yes ($15/hr Dedicated) |
Scales with You |
| Data Integrity Status | Users report deleted classes |
Maintains existing charts |
Audit-Ready Safety |
Public Sentiment: Real Customer Experiences
To understand how a service operates practically, it is often helpful to read verified consumer feedback. The following excerpts are public reviews posted by verified users regarding their experience with Remote Books Online on Trustpilot.
Remote Books Online Public Reviews
Reports of Deleted Data:
“For $3460.00 Remote Books Online rendered my accounting for 2023 completely useless… RBO completely ignored me and deleted *all* of my classes and categories. (!) The entire year has to be redone.”
Concerns on Execution:
“First, they deleted all of the records we had YTD in Xero… thrown income and expenses into random categories… The bookkeepers are Indian offshored labor… you have no line of sight to the people who have some of your company’s most sensitive data.”
Issues with Categorization:
“These guys are clueless about classes or categories. Even if you already have everything classed and categorized they will erase them and throw everything into chaos… Their Knoxville, Tennessee address is also fraudulent. They’re based in India.”
Communication Challenges:
“They don’t know enough to do bookkeeping. Lot of mistakes. Even we explain they don’t correct it. We just ending up with emails but no progress.”
Maxim Liberty Client Experiences
“Maxim Liberty Services was easily the best investment I made last year… Outsourcing my bookkeeping has freed up so much of my time to be able to support even more growth and continue the success.”
“Rockstars! What an awesome solution for a small business… Reliable, friendly, professional, and fairly priced.”
“Professional, detailed, and highly organized. They worked closely with me to build a system tailored to my specific business needs.”
“We have been using its services for 5+ years and are extremely happy with their work.”
User Reports: The “Deleted Classes” Issue
For a business owner, custom classes and categories are the lifeblood of accurate financial reporting. If you run a property management firm, you need classes to separate individual properties. If you run an agency, you need classes for different departments to track profitability.
A recurring complaint in public reviews of Remote Books Online is the alteration or deletion of these existing setups. Rather than working within a client’s established framework, users allege that representatives have deleted existing classes and moved transactions into generalized categories. According to these public accounts, this practice has resulted in businesses needing to hire secondary accountants to rebuild their ledgers before tax season.
Understanding the Pricing Structure
Remote Books Online advertises a seemingly straightforward rate, but businesses with multiple accounts or historical backlog should review the terms closely.
1. The Per-Account Fee
RBO charges a base rate of $150 per month. However, this base rate is typically limited by the number of connected accounts. For additional bank or credit card accounts, users report an extra charge of $25 per month, per account. If your business uses two checking accounts, a savings account, a PayPal account, and two credit cards, your monthly bill can escalate quickly.
The Maxim Liberty Difference: We start at just $75 per month. We do not charge per-account fees. You pay strictly for the time our bookkeepers actively spend working on your ledger, regardless of how many bank feeds are connected.
2. Catch-Up Bookkeeping Costs
If you are behind on your books, RBO generally charges a flat historical monthly rate (e.g., $175) for every historical month they process. If you need a full year of catch-up bookkeeping, you are immediately hit with a $2,100 bill ($175 x 12).
The Maxim Liberty Difference: We recognize that processing 12 months of backlogged bookkeeping at once is highly efficient because rules and vendor categorizations carry over. We offer discounted catch-up pricing based on actual volume. For example, assuming 100 transactions per month (1,200 total) at $0.25 per transaction, plus basic setup, your catch-up cost with us would be roughly $400. That is an 81% savings compared to flat monthly multipliers.
The CPA & Enterprise Differentiator
When selecting an outsourced partner, it is important to choose a firm that can scale alongside your business’s complexity.
- The Enterprise Plan: When your business requires dedicated Accounts Payable (AP), Accounts Receivable (AR), and complex sales tax filing, Maxim Liberty offers an Enterprise tier at a highly competitive $15 per hour.
- The CPA White-Label Plan: For CPA firms looking to scale their Client Advisory Services (CAS), Maxim Liberty provides a dedicated CPA Plan offering 30 hours of professional service for just $300/mo ($10/hr). This includes a dedicated account manager and rigorous quality control.
Bookkeeping requires trust, precision, and respect for your established chart of accounts. Protect your business data by partnering with a transparent, highly-rated bookkeeping service.
Get Expert, Transparent Bookkeeping
Get a dedicated bookkeeping team that respects your data and your chart of accounts, starting at just $75/month. No hidden per-account fees.
