Industry Specialists
Bookkeeping Services for Age Care Businesses
Specialized financial management for aged care facilities and senior living communities — from resident billing and government funding reconciliation to compliance reporting and trust accounting.
Get Started Risk-FreeExpert Bookkeeping for the Aged Care Industry
Aged care facilities manage a complex mix of revenue sources — government subsidies, resident contributions, means-tested fees, accommodation deposits, and ancillary service charges. Each funding stream has different recognition rules, compliance requirements, and reporting obligations that demand specialized bookkeeping expertise.
At Maxim Liberty, our bookkeeping team understands aged care finance. We handle government funding reconciliation, resident trust accounting, accommodation bond tracking, and the compliance-driven financial reporting that regulators and auditors require.
Why Aged Care Providers Trust Maxim Liberty
Aged care bookkeeping demands precision in government funding reconciliation, resident trust accounting, and regulatory compliance. Our dedicated teams deliver audit-ready financials every month with a 100% money-back guarantee and no long-term contracts.
Our Age Care Businesses Bookkeeping Services
Every client receives a dedicated bookkeeping team with deep experience in this industry:
Government Funding Reconciliation
Accurate tracking and reconciliation of government subsidies, care subsidies, accommodation supplements, and other government funding streams against actual care delivered.
Resident Billing & Trust Accounting
Complete management of resident fees, means-tested contributions, accommodation deposits, refundable bonds, and trust account segregation requirements.
Accommodation Bond Tracking
Proper recording of refundable accommodation deposits, retention amounts, bond refund calculations, and accommodation payment revenue recognition.
Bank Reconciliation
Monthly reconciliation of operating accounts, resident trust accounts, bond holding accounts, and government payment clearing accounts.
Payroll Processing
End-to-end payroll for nursing staff, care workers, kitchen staff, and administrative teams including award rate compliance and penalty rate calculations.
Financial Reporting
Monthly P&L statements, occupancy-based revenue analysis, cost-per-resident reporting, and financial statements formatted for regulatory submissions.
Multi-Facility Aged Care Operations
For aged care providers operating multiple facilities, we provide consolidated financial management with facility-level occupancy reporting, cost-per-bed analysis, and combined reporting for boards and regulators. Our team configures proper facility and care-level tracking so you can evaluate performance across all your locations and identify operational efficiencies. Our reporting team produces facility-by-facility financials alongside consolidated group statements, giving leadership full visibility across the portfolio.
Software We Support
Aged care providers need accounting platforms that support resident billing, government funding reconciliation, and multi-facility management. Our bookkeepers are proficient in QuickBooks for single-facility operations, Xero for providers managing multiple locations in the cloud, and NetSuite for large care groups needing enterprise-level consolidation. We configure your system to separate government subsidies, private fees, and ancillary service revenue.
We bring similar compliance-focused expertise to healthcare providers and pharmacies, where government reimbursement tracking and regulatory reporting are core requirements.
Frequently Asked Questions
What makes aged care bookkeeping different?
Aged care facilities deal with complex government funding reconciliation, resident trust accounting, accommodation bond obligations, means-tested fee calculations, and compliance reporting that general bookkeepers typically cannot handle.
Do you handle resident trust account management?
Yes. We maintain proper segregation of resident funds, track trust account balances, reconcile deposits and withdrawals, and ensure compliance with trust accounting regulations.
Can you manage bookkeeping for multiple facilities?
Absolutely. We set up facility-level tracking and provide both consolidated and individual facility financial reporting, including occupancy analysis and cost-per-resident metrics.
What software do you use for aged care bookkeeping?
We work with QuickBooks, Xero, Sage, NetSuite, and can integrate with aged care management platforms. We configure your chart of accounts for proper fund classification and regulatory tracking.
How quickly can you onboard our aged care facility?
Most aged care clients are fully onboarded within 5-7 business days. We connect to your systems, configure industry-specific account structures, and begin processing transactions immediately.
Ready to Streamline Your Aged Care Bookkeeping?
Get a dedicated bookkeeping team that understands aged care operations. Accurate books, on time, every month.
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