Job Costing. Cash Flow. Compliance.
Bookkeeping for Construction Companies
General contractors and specialty trades require complex accounting. We manage your job costing, track subcontractor 1099s, and reconcile progress billings so you can focus on building.
Get Your Free QuoteThe Complexity of Construction Accounting
Standard bookkeeping relies on tracking simple income and expenses. Construction accounting is an entirely different beast. You are managing long-term projects, fluctuating material costs, complex payroll for field crews, retainage, and progress billings based on the percentage of completion.
If you don’t know the exact profitability of an individual job site, you are flying blind. Maxim Liberty provides expert, monthly bookkeeping designed specifically for the construction and trades sector. We bridge the gap between the field and the office, ensuring your financial records are meticulously organized and 100% CPA-ready.
Key Bookkeeping Services for General Contractors
We act as your dedicated back-office accounting department, bringing clarity to your complex, project-based revenue cycles:
Accurate Job Costing
We track the exact expenses (labor, materials, and overhead) tied to specific projects. This allows you to generate highly accurate Profit & Loss reports for every single job site.
WIP & Percentage of Completion
For long-term commercial builds, we track your Work in Progress (WIP) and properly recognize revenue based on the percentage of the job that is complete, ensuring GAAP compliance.
Subcontractor & 1099 Management
We meticulously categorize your Accounts Payable, collect W-9s from your subs, monitor retainage, and ensure accurate 1099-NEC filings at year-end.
Progress Billings & A/R
We monitor your Accounts Receivable closely. We track AIA progress billings, record incoming draw payments, and ensure your cash flow remains positive during long projects.
Experts in Your Construction Tech Stack
You don’t need to abandon your project management tools to work with us. Our bookkeepers are highly certified to manage the integrations between your field software and your general ledger. We securely integrate with:
Why Outsource Your Construction Bookkeeping?
Construction owners should be out bidding on new projects, managing crews, and driving schedules forward—not sitting in the trailer late at night struggling with bank reconciliations. By outsourcing your bookkeeping to Maxim Liberty, you eliminate the overhead of hiring an in-house accountant. You gain access to a team that delivers faster, more accurate financial reporting, allowing you to bid on future jobs with absolute confidence.
Frequently Asked Questions
What is Job Costing in Construction Bookkeeping?
Job costing is the process of tracking the exact expenses (labor, materials, overhead, and equipment) tied to a specific project. This allows general contractors to see the exact profitability of every job rather than just looking at overall company revenue.
How do you handle Percentage of Completion accounting?
For long-term commercial projects, we track the Work in Progress (WIP) and recognize revenue based on the percentage of the job that is actually complete, ensuring your financial reports comply with GAAP standards and tax regulations.
Do you track subcontractor 1099s and retainage?
Yes. We track all vendor invoices, collect W-9s, monitor retainage held back from subcontractor payments, and manage the end-of-year 1099-NEC filing process to ensure total IRS compliance.
What construction accounting software do you support?
Our bookkeepers are highly trained to sync data between your core accounting ledger (QuickBooks Online, QuickBooks Desktop, Xero, Sage) and your project management platforms like Buildertrend, Procore, and Jobber.
Stop Guessing About Job Profitability
Let Maxim Liberty manage your complex construction bookkeeping so you can get back to building your business. Backed by our 100% unconditional money-back guarantee.
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