A/R Collections. Landed Costs. Inventory.
Bookkeeping for Wholesale Businesses
Boost your wholesale business with expert bookkeeping. We track landed costs, reconcile complex B2B invoices, and manage your A/R so you can focus on expanding your distribution network.
Get Your Free QuoteThe Complexity of B2B Distribution
Running a wholesale or distribution business is fundamentally different from a standard retail operation. You are dealing with massive volumes of inventory, complex international supply chains, and B2B clients who expect Net 30, 60, or 90-day payment terms. If you lose track of your open invoices or miscalculate your landed costs, your cash flow will evaporate.
Maxim Liberty provides expert, monthly bookkeeping designed specifically for the wholesale sector. We bridge the gap between your warehouse operations and your back office, ensuring your financial records are meticulously organized, your vendors are paid on time, and your financial reports are 100% CPA-ready.
Key Bookkeeping Services for Wholesalers
We act as your dedicated financial team, bringing clarity to your complex supply chain and B2B revenue cycles:
A/R & Invoice Tracking
Wholesale runs on credit. We meticulously track your Accounts Receivable aging, issue statements to your B2B clients, and reconcile incoming wires/ACH payments against open invoices to protect your cash flow.
Landed Cost & COGS
A product’s true cost includes freight, customs duties, and storage fees. We track and allocate these expenses into your inventory asset value, ensuring your Cost of Goods Sold (COGS) is perfectly accurate.
Inventory Management
We perform regular digital reconciliations between your warehouse inventory software and your general ledger, adjusting for shrinkage, obsolescence, or damaged goods so your Balance Sheet remains precise.
Supply Chain A/P
We monitor your Accounts Payable closely. We track complex vendor terms, manage international supplier invoices, and ensure your key manufacturing partners are paid on time to prevent supply chain disruptions.
Experts in Your Distribution Tech Stack
You don’t need to abandon your ERP or inventory management tools to work with us. Our bookkeepers are highly certified to manage the API syncs between your warehouse software and your general ledger. We securely integrate with:
Why Outsource Your Wholesale Bookkeeping?
Wholesale distributors should be focused on securing better vendor pricing, expanding their sales channels, and optimizing warehouse logistics—not sitting in the office late at night struggling with bank reconciliations. By outsourcing your bookkeeping to Maxim Liberty, you eliminate the overhead of hiring an expensive in-house controller. You gain access to a team that delivers faster, more accurate financial reporting, allowing you to scale your distribution network with absolute confidence.
Frequently Asked Questions
How do you handle wholesale Accounts Receivable and invoicing?
Wholesale runs on credit terms. We meticulously track your A/R aging, issue monthly statements to your B2B clients, and reconcile incoming wire transfers or ACH payments against open Net 30/60 invoices to maintain your cash flow.
Can you track Landed Costs for imported goods?
Yes. A product’s cost is more than just the purchase price. We track and allocate freight, customs duties, insurance, and storage fees into your inventory asset value, ensuring your Cost of Goods Sold (COGS) is perfectly accurate.
What wholesale inventory software do you support?
Our bookkeepers are highly trained to sync data between your core accounting ledger (QuickBooks Online, QuickBooks Desktop Enterprise, Xero, NetSuite) and your inventory management platforms like Cin7, Fishbowl, SOS Inventory, and TradeGecko.
Do you handle wholesale sales tax exemption certificates?
Yes. Wholesalers must collect and file valid resale certificates from their B2B buyers to avoid paying sales tax. We help manage this documentation to ensure your business remains compliant during state tax audits.
Stop Guessing About Your Profit Margins
Let Maxim Liberty manage your complex wholesale bookkeeping so you can get back to growing your distribution network. Backed by our 100% unconditional money-back guarantee.
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