IFTA. Mileage. Driver Payroll.
Bookkeeping for Trucking Companies
We provide specialized, audit-ready bookkeeping for owner-operators and logistics fleets. We track fuel surcharges, manage driver pay, and organize your data for seamless IFTA reporting.
Get Your Free QuoteThe Financial Realities of Logistics
Running a trucking or logistics company requires incredibly tight financial controls. You aren’t just sending invoices; you are managing a complex web of fuel surcharges, multi-state mileage tracking, heavy asset depreciation, and variable driver pay based on loads and layovers.
If you don’t know the exact profitability of an individual truck in your fleet, you are flying blind. Maxim Liberty provides expert, monthly bookkeeping designed exclusively for the transportation industry. We bridge the gap between the cab and the back office, ensuring your financial records are meticulously organized and 100% CPA-ready.
Key Bookkeeping Services for Trucking Firms
We act as your dedicated financial team, bringing clarity to your daily logistics operations:
Per-Truck Profitability
We use class tracking to assign specific fuel costs, tolls, repairs, and freight revenue to individual trucks. We generate exact Profit & Loss reports for every vehicle in your fleet.
IFTA Data Organization
We track your fuel card purchases and ELD mileage across state lines, organizing the complex data you need to ensure your quarterly International Fuel Tax Agreement (IFTA) filings are accurate and penalty-free.
Complex Driver Payroll
Whether you pay by the mile, percentage of the load, or hourly, we calculate driver wages accurately. We manage W-2 and 1099 compliance and correctly track tax-free layover per diems.
Factoring & A/R Tracking
Many fleets use freight factoring companies for cash flow. We meticulously track your Accounts Receivable, reconciling the net payouts against the factoring fees so your revenue is never artificially deflated.
Experts in Your Transportation Tech Stack
You don’t need to change how you dispatch loads to work with us. Our bookkeepers are highly certified to manage the API syncs between your fleet software and your general ledger. We securely integrate with:
Why Outsource Your Trucking Bookkeeping?
Fleet owners and operators should be focused on securing dedicated lanes, maintaining DOT compliance, and managing drivers—not sitting in the office struggling with bank reconciliations. By outsourcing your bookkeeping to Maxim Liberty, you eliminate the overhead of hiring an in-house accountant. You gain access to a team that delivers faster, more accurate financial reporting, allowing you to scale your fleet with absolute confidence.
Frequently Asked Questions
How do you handle IFTA reporting for trucking companies?
We track your fuel purchases and mileage across state lines using your ELD and fuel card data. We accurately organize this data so you or your CPA can easily file your quarterly International Fuel Tax Agreement (IFTA) returns without penalties.
Can you track profitability per truck or route?
Yes. We use Class and Location tracking to assign specific fuel costs, maintenance, tolls, and freight revenue to individual trucks. This allows you to run Profit & Loss reports for your entire fleet or a single vehicle.
How do you manage driver payroll and per diem?
We handle the complex calculations of the trucking industry. Whether you pay your drivers by the mile, by the load, or hourly, we calculate their wages, process W-2s or 1099s, and accurately track tax-free layover per diems.
What trucking accounting software do you support?
We are highly trained to sync data between your core accounting ledger (QuickBooks Online, Xero) and your trucking management software, including TruckingOffice, KeepTruckin (Motive), ProTransport, and McLeod.
Keep Your Eyes on the Road. We’ll Watch the Books.
Stop drowning in fuel receipts and complex factoring fees. Let Maxim Liberty manage your trucking bookkeeping so you can focus on growing your fleet.
Speak with an Expert