Restaurant Bookkeeping Services
Clean Books. Clean Cash. Real Margins.
Without the Owner Stress.
Stop flying blind. We provide Daily Bookkeeping Updates, POS cash controls, and Prime Cost visibility so you can protect your margins in real-time.
Common Restaurant Bookkeeping Problems We Fix
❌ “My sales look right, but cash is always off.”
We reconcile your POS sales against actual bank deposits daily. If cash is missing or credit card batches don’t match, we flag it immediately.
❌ “I don’t trust my Food Cost (COGS).”
We separate purchases by category (Meat, Produce, Liquor) and track inventory variance so you know exactly where your food cost stands.
❌ “I find out about problems too late.”
Waiting 30 days for a P&L is too slow. Our monthly bookkeeping includes daily updates so you can pivot fast.
❌ “Tips and Delivery Fees are a mess.”
We net out UberEats/DoorDash commissions and track tip liabilities so you don’t pay taxes on money that isn’t yours.
We Connect Your POS to Your Books
We are 100% System Agnostic. We don’t force you to switch software. We integrate directly with the tools you already use to ensure your books match reality.
We Support & Integrate With:
- Toast
- Square
- Clover
- TouchBistro
- Lightspeed
- Restaurant365
- UberEats / DoorDash
- QuickBooks Online / Xero
What’s Included in Restaurant Bookkeeping
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✅ Daily Sales & Cash Reconciliation
We capture sales by location, verifying register reports against bank deposits to catch theft or errors. -
✅ AP Management (Vendor Bills)
Never miss a due date. We help with Accounts Payable management to keep suppliers happy and cash flow positive. -
✅ Full-Cycle Payroll Processing
We handle the heavy lifting: collecting timesheets, calculating wages, sending for approval, and processing payments via direct deposit or physical checks. We also manage payroll tax filings and year-end W2s. -
✅ Sales Tax Compliance
We calculate and file your monthly sales tax returns based on precise POS data, ensuring you never miss a deadline. -
✅ Year-End Tax Filings
We prepare 1099s for vendors and coordinate your income tax returns—either through our tax preparation services or by working directly with your CPA. -
✅ Prime Cost Tracking
We map your expenses to specific categories (Food, Pour, Labor) to give you accurate Cost of Goods Sold (COGS) visibility.
What You’ll See in Your Reports
We provide an “Audit-Ready” monthly reporting package that includes:
Track trends in sales and expenses.
Summaries of Food Cost + Labor Cost.
See exactly where your cash went.
Highlights of top suppliers and price variances.
“Finally found the one that works.”
“In 22 years in small business… I finally found the one that works for me. Maxim Liberty allowed me to customize my bookkeeping needs… They work consistently, give me personal care and are incredibly responsive. Really I can’t say enough of how much relief this gives me.”
— Daniel Budd, Owner of Taste Budd’s Cafe
Simple Pricing. No Contracts.
Ongoing bookkeeping starts at just $12/hour.
(Need to fix past mistakes? We also offer catch-up bookkeeping services.)
Get A Free Quote Today »Frequently Asked Questions
How is your service more secure than a local bookkeeper?
We have a proven history of 20+ years in business with no security incidents. We offer rigorous security advantages that local firms often cannot match:
- Data Security: We do not store anything on maximliberty.com. We leverage cloud providers with MFA, data at rest encryption, and data in transit encryption. We can also work with you to store information on a provider of your choice.
- Systems Security: All our systems have AV (Anti-Virus) and regular systems updates.
- Separation of Duties: Our remote model creates a physical barrier between your cash and the bookkeeper. Unlike local bookkeepers who can collude with onsite managers or intercept mail, our complete separation ensures an objective, fraud-proof audit trail.
- US Accountability: We are a US-incorporated company with full legal jurisdiction and direct control over our India operating centers.
- Personnel & Physical Security: All staff undergo strict background checks and sign NDAs. Our operations centers are monitored via video surveillance with onsite managers supervising bookkeepers.
What does restaurant bookkeeping include?
It includes daily sales reconciliation, AP management, payroll recording, sales tax filing, and monthly financial reporting (P&L, Balance Sheet, Cash Flow).
How do you reconcile POS sales to bank deposits?
We log into your POS (Toast, Square, etc.) to pull the daily sales report and match it against the net deposit in your bank feed, accounting for credit card fees, third-party delivery commissions, and cash tips.
Can you handle multi-location restaurants?
Yes. We can provide P&L statements for individual locations as well as a consolidated report for the entire ownership group.
Can you clean up past months/years?
Yes. We specialize in catch-up and clean-up services to get your books tax-ready, no matter how far behind you are.
