Inventory Management Services | COGS & Stock Tracking

For e-commerce brands, manufacturers, and retail businesses, inventory is where cash goes to hide. Improperly tracking stock levels, merchant fees, and manufacturing costs doesn’t just lead to stockouts—it completely distorts your tax liability and profit margins. Our Inventory Bookkeeping Services ensure your balance sheet and warehouse floor match perfectly every single month.

The True Cost of Messy Inventory

Many business owners focus strictly on top-line sales, leaving the back-end inventory tracking to guesswork. But when you don’t have a professional tracking the movement of your goods, three dangerous things happen:

• Inaccurate Profit Margins: If you aren’t calculating your Cost of Goods Sold (COGS) correctly, you have no idea which products are actually making you money.
• Tax Overpayments: Failing to write off dead stock, shrinkage, or damaged goods means you are paying income taxes on inventory that you can never sell.
• Cash Flow Crunches: Over-ordering ties up your capital in storage fees, while under-ordering results in lost sales and furious customers.

Our Comprehensive Inventory Management Solutions

At Maxim Liberty, we don’t just categorize your bank feed. We dig deep into the operational flow of your products to deliver highly specialized inventory bookkeeping.

Accurate COGS & Costing Methods

Whether your CPA prefers FIFO, LIFO, or Weighted Average Cost, our team ensures your inventory valuations are calculated to the penny. We track your purchase orders and ensure the correct cost basis hits your income statement exactly when a product is sold.

Tracking “Landed Costs”

Your product cost is more than just the invoice from the manufacturer. We meticulously track and allocate Landed Costs—including ocean freight, customs duties, tariffs, warehouse receiving fees, and insurance—so your gross margin reports reflect reality.

Multi-Channel E-Commerce Reconciliation

Selling on Shopify, Amazon FBA, and a physical POS system? We untangle the web of multi-channel sales. We reconcile the payout deposits, strip out the merchant processing fees, account for returns, and deduct the exact inventory sold across all platforms.

Month-End Adjustments & Cycle Counts

Inventory shrinkage (theft, damage, loss) is a reality of business. When you perform your physical warehouse cycle counts, our bookkeepers post the necessary adjusting journal entries to align your financial software with your actual physical stock.

Software Agnostic: We Work Where You Work

You shouldn’t have to change your warehouse operations just to accommodate a bookkeeper. Our experts are highly proficient in navigating the top inventory management systems and ERPs, ensuring seamless data flow into your core accounting ledger. We support:

• Core Ledgers: QuickBooks Online, Xero, Sage, NetSuite.
• Inventory Add-ons: Cin7, Dear Systems, Fishbowl, TradeGecko.
• E-Commerce Hubs: Shopify, Amazon Seller Central, WooCommerce, A2X.

Why Partner with Maxim Liberty?

Since 2005, we have served as the trusted back-office for thousands of product-based businesses and CPA firms. We offer flexible, month-to-month pricing plans starting at just $10/hour, allowing you to scale your support during peak holiday seasons and scale down during the slow months. With our 100% Money-Back Guarantee on your first payment, optimizing your inventory accounting is completely risk-free.

Learn More About Inventory Accounting

Want to understand the mechanics behind our services before you outsource? Read our in-depth guides for product-based businesses:

• 9 Best Inventory Management Practices for Small Businesses
• Inventory Costing Methods Explained: FIFO, LIFO, and Average Cost