Yardi Bookkeeping Services & Accounting

Yardi is one of the most established names in property management software — a product family that runs from Yardi Breeze for smaller portfolios up to Voyager at enterprise scale. The accounting depth is real: payables, receivables, and general ledger functions, batch receipt processing, drill-down financial statements, and owner statements are all built in. But the software only records what someone enters. Maxim Liberty’s bookkeepers work inside your Yardi account every day — coding transactions, reconciling accounts, and producing owner-ready financials — for $15/hour, with plans from $75/month.

Why Yardi Books Go Wrong Without a Dedicated Bookkeeper

Property management accounting fails quietly. A misapplied tenant receipt, a maintenance bill coded to the wrong unit, a security deposit posted to operating cash — none of these announce themselves. They surface weeks later as owner statements that don’t match reality, ledgers that won’t reconcile, and distributions you can’t confidently calculate.

Yardi gives you the structure to do this right: property-level and unit-level coding, owner-level reporting, and (in Breeze Premier) advanced general ledger controls. Structure isn’t the same as accuracy. Every control Yardi offers depends on entries being coded correctly and reconciled on schedule — daily, weekly, monthly. Portfolios that treat bookkeeping as an end-of-month scramble accumulate exactly the errors the platform was supposed to prevent.

Commercial portfolios raise the stakes further. Yardi Breeze’s CAM recovery tools — custom expense pools, flexible CAM schedules, and tenant recovery letters — are only as good as the expense coding feeding them. Misclassified operating expenses become incorrect CAM reconciliations, and incorrect CAM reconciliations become tenant disputes.

What Yardi Includes — and What Still Needs a Human

Per Yardi Breeze’s published feature descriptions (retrieved August 2026), the platform covers payables, receivables and general ledger functions, faster payment processing with batch receipts, drill-down financial statements, owner statements generated “with a few clicks,” reports customized by owner or property, and CAM recovery tooling for commercial portfolios. Breeze Premier adds batch processing, advanced general ledger controls, and customizable financial statements.

On cost, Yardi publishes Breeze at $1 per unit per month for residential (with a $100 monthly minimum) and $2 per unit for commercial ($200 minimum); Breeze Premier starts at $1 per unit for residential with a $400 monthly minimum, on annual agreements with no onboarding, training, or support fees (yardibreeze.com pricing, retrieved August 2026).

What none of that does is the bookkeeping itself. Someone still has to code every transaction to the right property, unit, and account; clear the exceptions the bank feed can’t match; reconcile every account on schedule; review owner statements before they go out; and close each month so your reports mean something. That is the work we do — inside your Yardi account, on your chart of accounts.

Core Yardi Bookkeeping Functions We Handle

1. Daily Transaction Entry & Coding

Rent receipts, application fees, vendor bills, and management fees coded to the correct property, unit, and GL account — daily, so errors are caught while they’re still easy to fix.

2. Bank & Ledger Reconciliation

Operating and deposit accounts reconciled on schedule, with exceptions investigated and cleared rather than left to age.

3. Accounts Payable Processing

Vendor bills entered, coded, and scheduled so you approve payments from clean data — and owners see maintenance costs allocated to the right properties.

4. Owner Statement & Distribution Support

Statements reviewed against the ledger before they go out, and distribution calculations backed by reconciled numbers.

5. CAM Reconciliation Support (Commercial)

Expense pools fed by correctly classified operating expenses, so annual CAM reconciliations hold up when tenants ask questions.

6. Month-End Close & Reporting

A disciplined monthly close with drill-down financial statements you can hand to owners, lenders, or your CPA without caveats.

Behind on Your Yardi Books? We Do Rescue Work

Backlogs are normal — a staff departure, a growth spurt, a conversion that never quite got finished. We take over messy Yardi books mid-stream: reconcile the backlog month by month, correct miscoded entries, rebuild owner statements, and hand you a clean current position. Our catch-up bookkeeping team does this every week, and the same people can keep your books current afterward.

Why Outsource Yardi Bookkeeping to Maxim Liberty

An in-house bookkeeper who genuinely knows property management accounting is expensive and hard to keep. Our model gives you a dedicated bookkeeper at $15/hour — plus, on every plan, a supervisor who reviews the work and acts as your single point of contact. We’ve been doing this since 2005, we’re BBB A+ accredited, and your first deposit is covered by a 100% money-back guarantee. You stay in your own Yardi account with full ownership of your data; we just make the numbers in it right.

Frequently Asked Questions About Yardi Bookkeeping