How does Outsourced Bookkeeping Work?

• How do we get the initial QuickBooks file? We can start a new file or use your current file. You can the save current file in QBM format to our Dropbox share.
• How do we get the documents for data entry? By email, save to Dropbox or download from web sites.
• How do we update your Books? We will update the local QuickBooks file on our computers.
• Where do we save our documents? We will save all the documents we download, create or get from you to our Dropbox share. We can also send you Excel or PDF reports by email in Excel or PDF.
• How often do you backup the QuickBooks file? We backup the file in QBM format to our Dropbox share after every major update.

Pros and Cons of Local Option

• Pros
  • You do not need to buy QuickBooks licenses
  • We use our licenses
  • We maintain the software
  • You get all the reports you need in Excel or PDF format
  • When the Books are local you can enter data fast
  • Works well when you have a lot of data to enter. And, when you do not need to update the QuickBooks file
  • If you cancel our services, all your QuickBooks info and the files are still available to you on Dropbox
• Cons
  • Since you do not have the software, only we can change the QuickBooks file
  • If you have the software, you can view the backup data. However, you should not change the file.

• How do we get the initial QuickBooks file? We can start a new file or use your current file on the remote desktop.
• How do we get documents? By email, save to Dropbox or download from web sites. You can also save files on the remote desktop.
• How do we update your Books? We connect to your computer over the Internet using remote desktop software. We will update the QuickBooks file running on your computer.
• Do you need to dedicate a computer for remote access? That’s really up to you. We update the Books at night. So, if you only work during the day, we can share the same computer.
• Where do we save our documents? We will save all the documents we download, create or get from you to our Dropbox share. We can also send you Excel or PDF reports by email in Excel or PDF.
• How often do you backup the QuickBooks file? We backup the file in QBM format to our Dropbox share after every major update.

Pros and Cons of Remote Access Option

• Pros
  • Both of us can work on the same QuickBooks file
  • You can see our updates and vice versa
  • Easy to work especially when you have many files
  • You can access your Books remotely as well
  • You can run your own reports
  • If you cancel our services, all your QuickBooks info and the files are still available to you on Dropbox
• Cons
  • You are hosting the computer. If you want to dedicate one for us, that adds about $500 to costs
  • QuickBooks license costs about $200 every 3-4 years
  • Remote access software can be free or cost about $10 per month
  • Can be slow when you have to enter a lot of data

• How do we get the initial QuickBooks file? We can use your existing QBO account or start a new QBO account for you. We can even move your existing QuickBooks Desktop file to QBO.
• How do we get the documents for data entry? By email, save to Dropbox or download from web sites.
• How do we update your Books? You invite us to your QBO account. We can then update QBO over the Internet.
• Where do we save our documents? We will save all the documents we download, create or get from you to our Dropbox share. We can also send you Excel or PDF reports by email in Excel or PDF.
• How often do you backup the QuickBooks file? We backup the file in QBM format to our Dropbox share after every major update.

Pros and Cons of Online Option

• Pros
  • Both of us can update the same QBO account at the same time
  • Both of us can access your Books from anywhere any time
  • QBO has a mobile app for access from phone or tablet
  • You can run your own financial reports
  • QBO is the future. So, expect latest features to make it to QBO first
  • If you cancel our services, all your info is still available to you on QBO and the files are stored on Dropbox
• Cons
  • QBO has a starts at a low fee of $25 per month. However, it can cost more over time. In fact, as you add features and users, it can hit $180 per month.
  • QBO prices keeps increasing every year
  • QBO is closing the gap fast but is still behind Desktop on some features
  • Can be slow when you have to enter a lot of data
  • You depend on the Internet

Join 1000s of small businesses and CPAs who outsourced their Bookkeeping to Maxim Liberty!

Try our award winning services with no risk. We have an unconditional money back guarantee on your 1st payment. Just 5 minutes of your time over the phone, can get you the best bookkeeping service in USA while saving you hundreds of dollars.