RemoteBooks Online is a virtual bookkeeping service that charges $150 per account per month, with $25 for each additional account. Founded in 2012, the company pairs each client with a dedicated bookkeeper and delivers monthly financial statements — positioning itself as an affordable alternative to in-house bookkeeping. But how does the service hold up in practice, and where does it fall short compared to a full-service provider?

Choosing the right virtual bookkeeping provider means sifting through dozens of options — each with different pricing, tech stacks, and service models. RemoteBooks Online positions itself as a budget-friendly choice for small businesses that use QuickBooks. Below, we break down their real pricing, service limits, and how they compare to a US-headquartered bookkeeping support team like Maxim Liberty.

Transparency Note: This review is researched and published by Maxim Liberty. While we are a direct competitor, we have utilized objective pricing data, BBB ratings, and verified customer reviews to provide a fair market analysis of the best bookkeeping services available.

At a Glance: RemoteBooks Online vs. Maxim Liberty

Before diving into the details, here is the head-to-head comparison. The data below comes from publicly listed pricing and verified service offerings:

What Is RemoteBooks Online?

RemoteBooks Online is a US-based virtual bookkeeping service that handles transaction categorization, bank reconciliation, and monthly financial reporting. They support QuickBooks Online and Xero, and each client is assigned a dedicated bookkeeper. Their service includes CPA review of monthly deliverables.

RemoteBooks Online Pricing

RemoteBooks Online charges $150 per account per month. Each additional connected bank or credit card account costs $25 per month. For a more detailed breakdown, see our guide to bookkeeping costs.

1. The Per-Account Fee Model

Unlike flat-rate providers, RemoteBooks Online prices by the number of connected accounts. Here is how the math works for a typical small business:

• 1 account — $150/mo
• 2 accounts — $175/mo ($150 + $25)
• 4 accounts (e.g., 2 bank + 2 credit cards) — $225/mo ($150 + $75)
• 6 accounts — $275/mo ($150 + $125)

The more accounts you connect, the higher the monthly cost. For businesses with multiple bank accounts, credit cards, and payment processors, the per-account model adds up quickly.

The Maxim Liberty Difference: We start at just $75 per month. We do not charge per-account fees. You pay strictly for the time our bookkeepers actively spend working on your ledger, regardless of how many bank feeds are connected.

2. Catch-Up Bookkeeping Costs

If you are behind on your books, RemoteBooks Online generally charges a flat historical monthly rate (e.g., $150) for every historical month they process. If you need a full year of catch-up bookkeeping, you are looking at approximately $1,800 ($150 × 12).

The Maxim Liberty Difference: We recognize that processing 12 months of backlogged bookkeeping at once is highly efficient because rules and vendor categorizations carry over. We offer discounted catch-up pricing based on actual volume. For example, assuming 100 transactions per month (1,200 total) at $0.25 per transaction, plus basic setup, your catch-up cost with us would be roughly $400. That is a 78% savings compared to flat monthly multipliers. And there is no limit on how far back we can go — whether you need 1 year, 5 years, or 10 years of catch-up, we handle it all.

RemoteBooks Online: Pros and Cons

What RemoteBooks Online Does Well

• Affordable entry price — at $150/mo for a single account, RemoteBooks Online is one of the lower-cost options on the market for basic bookkeeping.
• No software lock-in — they work with your existing QuickBooks Online or Xero account, so you keep your data if you leave.
• Dedicated bookkeeper — each client is assigned a specific bookkeeper rather than being routed to a pool.
• CPA review included — monthly deliverables are reviewed by a CPA before delivery.
• BBB accredited — A+ rating with the Better Business Bureau.

Where RemoteBooks Online Falls Short

• Per-account pricing adds up — the $150 base covers one account. Most businesses have 3–6 connected accounts, which means actual costs range from $200 to $275+ per month.
• Limited service scope — RemoteBooks Online focuses on transaction categorization and reconciliation. They do not offer accounts payable management, accounts receivable management, sales tax filing, or year-end tax preparation as part of their standard plans.
• No industry specialization — the service uses a general approach. Businesses in specialized industries like construction, restaurants, or nonprofits may find their needs unmet.
• Basic financial reporting — deliverables are limited to P&L and balance sheet. No cash flow statements, custom reports, or financial analysis.
• Software limited to QBO and Xero — if you use Sage, FreshBooks, NetSuite, or Wave, RemoteBooks Online cannot support you.
• Data integrity concerns — several customer reviews report that their bookkeeper modified or deleted existing account classes, disrupting previously organized records.
• No CPA firm partnerships — unlike providers that offer white-label bookkeeping for CPA firms, RemoteBooks Online serves direct clients only.

The Verdict: Real Customer Experiences

To understand how a service operates practically, it is often helpful to read verified consumer feedback. The following are publicly available reviews posted by verified users regarding their experience with Remote Books Online on Trustpilot.

The CPA & Enterprise Differentiator

When selecting an outsourced partner, it is important to choose a firm that can scale alongside your business’s complexity.

• The Enterprise Plan: When your business requires dedicated Accounts Payable (AP), Accounts Receivable (AR), and complex sales tax filing, Maxim Liberty offers an Enterprise tier at a highly competitive $15 per hour.
• The CPA White-Label Plan: For CPA firms looking to scale their Client Advisory Services (CAS), Maxim Liberty provides a dedicated CPA Plan offering 30 hours of professional service for just $300/mo ($10/hr). This includes a dedicated account manager and rigorous quality control.

Bookkeeping requires trust, precision, and respect for your established chart of accounts. Protect your business data by partnering with a transparent, highly-rated bookkeeping service.