Dental Bookkeeping Services — Clean Books for Every Practice
Dental practices lose money in the gap between what the practice management software says you produced and what actually landed in the bank. Maxim Liberty’s dedicated bookkeepers reconcile that gap every month — production to collections to deposits — and deliver tax-ready books from $75/month, a fraction of what dental-specialty CPA firms charge for the same bookkeeping layer.
Get Started — Money-Back Guarantee
Dental bookkeeping demands accuracy in production-to-collections reconciliation, insurance write-off categorization, and overhead tracking. Our dedicated teams deliver tax-ready financials as often as daily — with a 100% money-back guarantee on your first deposit and no long-term contracts. Serving businesses across the U.S. and Canada since 2005.
Table of Contents
- Practice Software to Bank Reconciliation
- Insurance Write-Offs & PPO Adjustments
- Overhead Visibility, Month After Month
- Payroll for Dental Teams
- What Dental Bookkeeping Costs
- Frequently Asked Questions
From Practice Software to Bank — Reconciled
Whether you run Dentrix, Eaglesoft, Open Dental, or Curve, your practice management system tracks production and patient balances — but it is not your accounting system. We maintain your books in QuickBooks or Xero and reconcile them against your PMS reports, merchant deposits, and bank statements — monthly, weekly, or daily with our overnight production model — so production, collections, and cash all tie out. (Most dental bookkeeping specialists update weekly at best; see our Percentology review.) When the numbers disagree, you find out from your bookkeeper — not from your CPA at tax time.
Insurance Write-Offs & PPO Adjustments, Categorized Correctly
PPO contractual write-offs, insurance adjustments, refunds, and patient credits distort a dental P&L when they are dumped into one bucket. We categorize adjustments consistently so your collections ratio and adjusted production numbers are real — and your books distinguish revenue you earned from revenue you contractually gave up.
Overhead Visibility, Month After Month
Dental profitability lives in the overhead line: supplies, lab fees, staff costs, facility, and equipment. Our monthly close gives you a consistent chart of accounts built for dental practices, so you can track overhead percentage over time and against your targets. Buying equipment? We keep the fixed-asset records your CPA needs for depreciation and Section 179 decisions — we coordinate with your tax professional (this is bookkeeping, not tax advice).
Payroll for Dental Teams
Associates on production-based compensation, hygienists at hourly rates, front-office staff, and bonuses — dental payroll has more moving parts than most small businesses. Our payroll processing keeps it accurate and on time, inside the payroll platform you already use.
What Dental Bookkeeping Costs
Most dental bookkeeping specialists don’t publish prices — the leading dental-focused services are quote-only (see our Percentology review), and dental CPA firms bill bookkeeping at accounting-firm rates. Flat-tier national providers like Bench start around $199/month on proprietary software (see our Bench review). Maxim Liberty is transparently hours-based at $15/hour: a single-location practice typically lands between $75 and $300 per month depending on transaction volume, with supervisor review included — and unlike most dental-bookkeeping specialists, we also support payroll and AP when you need it. Behind on the books? Catch-up bookkeeping is included in every plan. Our 100% money-back guarantee on your first deposit means your practice can evaluate the work on your real books with little to no risk. See full pricing.
Talk to Us About Your Practice’s Books
Frequently Asked Questions
Do you work with Dentrix, Eaglesoft, or Open Dental?
Yes — we reconcile your books against reports from any practice management system. Your PMS stays the clinical and production system of record; we keep the accounting system (QuickBooks, Xero, or your preference) accurate and tied to it monthly.
How is this different from a dental CPA firm?
We do the monthly bookkeeping layer — reconciliations, categorization, clean financials — and hand tax-ready books to your CPA, or work white-label behind them. You keep your CPA relationship and stop paying CPA rates for bookkeeping work.
Can you handle multiple locations or a DSO?
Yes. We keep per-location books with consolidated reporting, so you can compare overhead and production across offices. Pricing scales with transaction volume, not location count.
How much does dental bookkeeping cost per month?
Typically $75–$300/month for a single practice at our $15/hour rate, depending on volume — with a 100% money-back guarantee on your first deposit. Larger practices and DSOs are quoted from actual volume.
We’re behind — can you clean up before tax season?
Yes. Catch-up and cleanup are included in every plan, and our overnight production model clears most single-year backlogs in one to two weeks.
Related Resources
Spend Chair Time on Patients, Not Books
Reconciled production-to-deposit books, clean overhead numbers, tax-ready financials — from $75/month with a money-back guarantee on your first deposit.