HOA Accounting Services, LLC Review 2026: Scope, Coverage & How It Compares
HOA Accounting Services, LLC (hoa-accounting.com) is one of the best-established independent bookkeeping firms for homeowner associations — a San Francisco-based, BBB-accredited specialist serving self-managed and managed associations since 2003. In this review we look at what they offer, where their model has limits, and how they compare with Maxim Liberty for boards weighing their options.
Transparency note: this review is researched and published by Maxim Liberty, a competing bookkeeping service. All facts below come from hoa-accounting.com as of July 2026.
At a Glance: HOA Accounting Services, LLC vs. Maxim Liberty
| Factor | HOA Accounting Services, LLC | Maxim Liberty |
|---|---|---|
| Founded | 2003 | 2005 |
| Focus | HOAs/condos/co-ops only | All industries, incl. HOAs & property management |
| Coverage | CA, WA, TX, NV, HI (expanding) | All 50 states & Canada |
| Pricing | Quote-only (“Get a Quote”) | Published: $15/hour, typically $75–$300/mo |
| Support hours | Mon–Fri, 9:00–4:30 PST | Overnight production — books ready by morning |
| Credentials | BBB accredited; CAI, CACM & ECHO member; not a CPA firm | BBB A+; #1 on Clutch (2026); not a CPA firm |
| Portals | Owner portal, vendor/AP approval portal, escrow docs | Works in your software (QuickBooks, AppFolio, Buildium) |
| Guarantee | None advertised | 100% money-back on your first deposit |
What HOA Accounting Services, LLC Does Well
This is a serious, purpose-built HOA operation. Each community gets an assigned AR, AP, and Controller contact; owners get a portal with payment history and electronic assessment payments; vendors get a lockbox-style invoice approval workflow that boards in their testimonials clearly appreciate. Industry membership in CAI, CACM, and ECHO signals real engagement with association governance, and their published testimonials from board members and community managers are consistently positive. For an association in their five-state footprint that wants an HOA-only shop with its own portal ecosystem, they are a credible choice.
Where the Model Has Limits
Three structural points stand out from their own site. First, geography: they currently serve associations in California, Washington, Texas, Nevada, and Hawaii — nationwide service is a stated goal, not the present offering. Second, pricing is quote-only; boards comparing options can’t see a rate until they request a proposal. Third, the working window is Monday–Friday, 9:00 to 4:30 Pacific — a standard office schedule rather than an overnight production model. None of these are flaws for the right client; they define who the right client is.
Pricing: Quote-Only vs. Published Rates
HOA Accounting Services asks you to request a proposal. Maxim Liberty publishes its rates: $15/hour, which for most associations works out to $75–$300 per month depending on activity — with per-owner assessment tracking, reserve-fund separation, and board-ready reporting included, plus a 100% money-back guarantee on your first deposit so the board can evaluate the work with little to no risk. See our HOA accounting services page or full pricing.
Which Should Your Association Choose?
Choose HOA Accounting Services, LLC if you’re in their five-state footprint, want an HOA-only firm with its own owner and vendor portals, and prefer an assigned AR/AP/Controller team structure.
Choose Maxim Liberty if you want nationwide coverage, published pricing, overnight turnaround, books kept in software you own (QuickBooks, AppFolio, Buildium), payroll and 1099 support under the same roof, and a money-back guarantee to test the service first.
Frequently Asked Questions
Is HOA Accounting Services, LLC legitimate?
Yes — an established, BBB-accredited HOA bookkeeping specialist operating since 2003, with membership in CAI, CACM, and ECHO and consistently positive board testimonials.
How much does HOA Accounting Services, LLC cost?
They don’t publish pricing — proposals are provided on request. By comparison, Maxim Liberty publishes hours-based pricing at $15/hour, typically $75–$300/month per association.
Is HOA Accounting Services a CPA firm?
No — they state plainly that they are not a CPA firm and that HOA bookkeeping doesn’t require a state license. The same is true of Maxim Liberty: both firms do the bookkeeping layer and hand tax work to your CPA.
Do they serve associations nationwide?
Per their site, they currently serve California, Washington, Texas, Nevada, and Hawaii, with nationwide service as a goal. Maxim Liberty serves associations in all 50 states and Canada.
Want Board-Ready HOA Books — Anywhere, at a Published Price?
Per-owner assessment tracking, reserve-fund separation, and audit-ready reports from $75/month, with a money-back guarantee on your first deposit.