FOUNDATION Software Bookkeeping Services & Accounting

FOUNDATION is one of the few construction platforms that genuinely is your book of record. It ships a real general ledger, real job costing and some of the strongest certified and union payroll in the industry. That strength is also the risk: when FOUNDATION is the ledger, a coding error is not a reporting nuisance, it is your financial statements. We keep the ledger clean.

A True Construction Ledger, Not a Project Layer

Unlike Procore or Buildertrend, FOUNDATION does not sit on top of an accounting system — it is the accounting system. Foundation Software’s module documentation lists General Ledger as a built-in module for daily financial transactions and period-end procedures with audit trails, plus a Consolidated General Ledger add-on for contractors running multiple companies.

Job costing runs on custom cost codes or standard CSI divisions, tracked by cost code, phase and crew. Over/under billing and work-in-progress reporting are native. Retainage is handled on both the payable and the receivable side. AIA progress billing lives in the AR module. Change orders update budget detail on approval without altering the original contract amount.

Where FOUNDATION Books Actually Go Wrong

Unlicensed modules push work into spreadsheets. Unit Price Billing, Time & Material, Service Dispatch, Inventory, Equipment, Fixed Assets, Consolidated GL and Document Management are add-on modules. A contractor doing unit-price or T&M work who never licensed those modules ends up billing outside the system — and revenue billed outside the system is revenue that never reconciles to the ledger. This is the single most common condition we find.

Payroll is powerful and therefore easy to misconfigure. FOUNDATION handles prevailing wage, Davis-Bacon and union payroll with automatic calculations, multi-state and multi-union timecards, and fringe reductions taken hourly or per pay period. Every one of those is a setting. Wrong fringe treatment or a stale union rate table quietly misstates job cost and creates real compliance exposure on public work.

Burden allocation drifts. Labor burden posts to jobs automatically, which is exactly what you want — until the burden rates stop reflecting actual workers’ comp, benefits and payroll tax cost. Job margin then looks better or worse than reality all year and trues up in one ugly December entry.

The Procore connector is partner-built and narrow. If you run Procore over FOUNDATION, the published integration is scoped to purchase orders and subcontracts, not to the full financial picture. Committed cost drift between the two is a live risk and needs a monthly reconciliation.

Core FOUNDATION Bookkeeping Functions We Manage

1. General Ledger and Month-End Close

Daily transaction entry, bank and credit card reconciliation, recurring and adjusting journal entries, and a documented period-end close — with a real close calendar rather than books that stay open until the CPA asks.

2. Job Costing, WIP and Over/Under Billing

Cost codes and phases maintained, committed costs tracked against the Purchase Orders and Subcontracts module, and monthly WIP with over/under billing reporting your surety and your bank will accept.

3. Certified, Prevailing Wage and Union Payroll

Multi-state, multi-union and multi-trade timecards, fringe calculations, electronic and printed certified payroll reports, and W-2s across multiple states and localities. If you use Payroll4Construction, Foundation’s own payroll service, we work alongside it rather than duplicating it.

4. AR, AIA Billing and Retainage

AIA progress billing on schedule-of-values jobs, retainage receivable tracked and released on schedule, and collections follow-through — see our accounts receivable services.

5. AP, Subcontractor Compliance and Lien Waivers

Vendor and subcontractor invoice entry, retainage payable, lien waiver tracking, compliance holds, and 1099 filing at year end.

The FOUNDATION Rescue: When the Ledger Itself Is Wrong

Because FOUNDATION is the book of record, cleanup here is real accounting work rather than a sync repair. We reconstruct bank and credit card reconciliations, re-derive burden rates from actual cost, pull unit-price and T&M billing back out of spreadsheets and into the system where it can be reported, rebuild WIP from contract values and cost-to-date, and correct retainage that has been sitting in ordinary AP and AR.

Where prior periods are already reported, we correct forward with documented adjusting entries rather than silently rewriting history — your CPA gets a clean trail. If you are months behind, catch-up bookkeeping is the place to start.

Why Outsource Your FOUNDATION Accounting to Maxim Liberty?

Construction ledgers need someone who understands both the accounting and the trade. We have run US construction books since 2005, we are BBB A+ accredited, and we work inside FOUNDATION rather than exporting everything to a system we prefer.

Plans start at $75/month, with dedicated bookkeepers at $15/hour for businesses and $10/hour for CPA firms who white-label our team. Your first deposit carries a 100% money-back guarantee, so you can test the work with little to no risk. See pricing.