Restaurant365 is restaurant-specific accounting software with its own general ledger — accounts payable automation, bank reconciliation, financial reporting, and multi-entity intercompany accounting are all native, per Restaurant365’s own product documentation. That makes it one of the few platforms in hospitality where the POS data, the food cost data, and the books live in one system.

It also means there is nowhere to hide. When sales mappings drift or invoices pile up unapproved, the errors land directly in your P&L. Maxim Liberty has provided outsourced bookkeeping since 2005, and our bookkeepers work inside Restaurant365 as your accounting department — keeping the daily close daily, at $15/hour for businesses on plans from $75/month.

Restaurant365 Is Your General Ledger — Treat It That Way

Unlike POS add-ons that push summaries into QuickBooks, R365 replaces external accounting software outright. The vendor documents a restaurant-specific general ledger with AP automation, bank reconciliation, budgeting by location, fixed asset management, and real-time P&L reporting fed by more than 100 POS integrations — including Toast, Oracle MICROS, NCR Aloha, Square, and Clover.

The practical consequence: your bookkeeping happens in Restaurant365, not next to it. Chart-of-accounts discipline, POS account mappings, and daily sales journal entries deserve the same rigor a controller would apply to any ERP — because that is what R365 is for your restaurant group.

Where Restaurant365 Books Go Wrong

The most common failure we see is automation trusted blindly. R365 creates daily sales journal entries from the POS feed automatically — but if a new menu category, tender type, or house account was never mapped, those entries post incompletely and the variance quietly accumulates in clearing accounts.

Second is accounts payable. AP automation captures and codes invoices, but somebody still has to review coding suggestions, resolve price variances against purchase orders, and keep approvals moving. Third is the month-end close itself: bank recs, intercompany balancing across entities, and accruals do not run themselves. Software automates entries; it does not supervise them.

Core Restaurant365 Bookkeeping Functions We Manage

1. Daily Sales Journal Entry Review

We verify the automated POS-to-GL feed every day: tender types tie to deposits, new menu categories are mapped, comps and discounts post to the right accounts, and clearing accounts actually clear.

2. AP Automation Oversight

Invoices captured by R365’s AP tools get reviewed, coded correctly to your GL and locations, matched against receiving where you use Inventory & Purchasing, and routed for approval so vendors are paid on time.

3. Bank Reconciliation

We work R365’s automated transaction matching daily and chase what does not match — processor deposits net of fees, delivery platform payouts, and timing differences — so the close is not a month-end scramble.

4. COGS, Inventory and Variance

Where you run R365 inventory, we keep counts posted on schedule and review theoretical versus actual food cost variance, so your prime cost report reflects reality rather than stale counts.

5. Multi-Entity and Location Reporting

R365’s intercompany accounting is powerful and unforgiving. We keep intercompany balances tied out, produce location-level P&Ls, and deliver the consolidated reporting your lenders and partners expect.

The Restaurant365 Rescue: Recovering From a Backlog

Groups often arrive with months of unreconciled banks, clearing accounts full of unmatched POS deposits, and an AP inbox nobody has touched since the last bookkeeper left. Because R365 is the system of record, we can rebuild in place: re-map the POS integration, clear the suspense balances to the right income and fee accounts, process the invoice backlog, and reconcile forward month by month until the books are current — tax-ready, with a supervisor quality-checking every period before we hand it back.

Why Outsource Your Restaurant365 Accounting to Maxim Liberty?

A full-time restaurant accountant is a significant salary; a fractional team inside your R365 instance costs a fraction of that. Every plan includes a dedicated bookkeeper plus a supervisor who is your single point of contact and quality-checks the work.

• Working in Restaurant365 daily — sales JEs, AP, bank recs, and the close
• US-headquartered since 2005, with overnight turnaround from our delivery team
• Plans from $75/month; dedicated bookkeepers at $15/hour for businesses
• 100% money-back guarantee on your first deposit

Compare Restaurant Software Bookkeeping

We support restaurants on every major platform. See how bookkeeping works on each:

• Toast POS Bookkeeping
• MarginEdge Bookkeeping
• Square for Restaurants Bookkeeping
• TouchBistro Bookkeeping
• SpotOn Bookkeeping