Frazer Bookkeeping Services for Used Car Dealers

Frazer is the dealer management system thousands of independent used car dealers run on — and unusually for a DMS, it ships with a full accounting suite: a customizable general ledger, bills and expenses, check printing, bank reconciliation, and financial statements, all for $129/month. What it doesn’t ship with is the person who does the books. Maxim Liberty’s bookkeepers work inside your Frazer account every day — posting deals and expenses, applying BHPH payments, reconciling the bank, and tying Frazer out to QuickBooks — for $15/hour, with plans from $75/month.

Why Used Car Dealer Books Go Wrong

Dealer accounting is unforgiving because every vehicle is its own little P&L. The purchase price, transport, reconditioning, and fees all have to land on the right unit, or your per-car profit — the number the whole business runs on — is fiction. Then the sale side layers on cash deals, financed deals, and Buy Here Pay Here notes, each with different timing between the deal date and the money actually arriving.

BHPH raises the stakes further: you’re not just a dealer, you’re the lender. Every note creates a payment stream that has to be applied to the right account, week after week, and reconciled against the bank. Miss a few weeks and receivables drift from reality — quietly, until tax time or a lender review makes it loud.

What Frazer Includes — and What Still Needs a Human

Per Frazer’s published materials (frazer.com, retrieved August 2026), the system supports cash, finance, and Buy Here Pay Here retail transactions and includes a full accounting suite: a “detailed and customizable general ledger chart of accounts,” the ability to “enter bills and expenses, record deposits, print checks and reconcile your bank statement,” income statements and balance sheets, automated credit and debit transactions for BHPH, thousands of free state-specific forms, and data transfer to QuickBooks. Desktop pricing is $129/month with no setup costs; Hosted Frazer, the cloud version, starts at $199/month.

That’s real accounting machinery — and it still needs an operator. Someone has to post every deal and expense to the right unit and account, apply every BHPH payment, reconcile the bank every month, verify the QuickBooks transfer actually ties out, and close the month so your statements mean something. That’s the work we do, inside your Frazer.

Core Frazer Bookkeeping Functions We Handle

1. Vehicle Cost & Expense Entry

Purchase, transport, reconditioning, and fees posted to the right unit so per-vehicle profit is real, not estimated.

2. Deal Posting Review

Cash, finance, and BHPH deals reviewed for correct posting — taxes, fees, and payoffs where they belong.

3. BHPH Payment Application & Receivables

Payments applied on schedule and receivables reconciled, so your note portfolio matches the bank.

4. Bank Reconciliation

Every account reconciled monthly inside Frazer’s accounting suite, exceptions investigated rather than rolled forward.

5. QuickBooks Tie-Out

If you run QuickBooks alongside Frazer, we verify the transferred data reconciles — one consistent set of numbers for your CPA.

6. Month-End Close & Statements

Income statement and balance sheet produced from reconciled books, every month.

Behind on Your Dealership Books? We Do Rescue Work

Months of unposted deals and unapplied BHPH payments are fixable. We reconcile the backlog month by month, rebuild per-vehicle costs, bring receivables back in line with the bank, and hand you a clean current position. Our catch-up bookkeeping team clears backlogs like this every week.

What Our Dealer Clients Say

“They’re very responsive, accurate, and knowledgeable.” — Jim Ely, Owner, Auto Titan (via Clutch)

Why Outsource Frazer Bookkeeping to Maxim Liberty

A bookkeeper who knows dealer accounting — unit costing, BHPH receivables, DMS-to-QuickBooks tie-outs — is a rare hire for an independent lot. Ours cost $15/hour, and every plan includes a supervisor who reviews the work and serves as your single point of contact. We’ve been doing this since 2005, we’re BBB A+ accredited, and your first deposit is covered by a 100% money-back guarantee.

Frequently Asked Questions About Frazer Bookkeeping