Enumerate Bookkeeping Services (formerly TOPS Software)

Enumerate is what TOPS Software became — the company rebranded in 2023 after combining TOPS with Nabr Network, and its platform now centers on Enumerate Central for accounting with Enumerate Engage for residents and boards. It is one of the few vendors in the category that says the words that matter: designed for fund accounting, reserves and board reporting. Whether your association gets those things depends on who runs the books each month. That is us.

From TOPS to Enumerate — and What That Means for Your Books

The lineage matters because thousands of associations still run on it. TOPS Software rebranded as Enumerate in 2023; the current product family is Enumerate Central (the financial and operational core, widely reported as the successor to TOPS [ONE]), Enumerate Engage for resident and board communication, Enumerate Financial Services, and Numa AI for tasks like bank-reconciliation transaction matching. Legacy TOPS Pro material still lives in Enumerate’s own support library, which tells you how many associations are mid-migration.

Enumerate serves both audiences explicitly — management companies scaling portfolios and self-managed associations — which makes it one of the most flexible platforms in the category. Its financial-services material describes the platform philosophy plainly: purpose-built for community associations rather than adapted from small-business accounting, designed for fund accounting, reserves and board reporting.

Where Enumerate Books Go Wrong

Migration debt from TOPS Pro and TOPS [ONE]. Enumerate’s own support library still carries legacy TOPS Pro troubleshooting content — including balance-sheet-out-of-balance guidance — and associations that migrated carry the artifacts: opening balances that never tied, orphaned owner ledgers, and fund balances that do not roll forward. Migration cleanup is the most common Enumerate engagement we see.
The reserve double-count Enumerate itself warns about. Enumerate’s reserve accounting guidance is some of the best in the industry, and it names the classic error precisely: after moving cash from reserve savings to checking, the reserve expense check must be charged against the reserve fund’s equity account — not against the reserve savings account, because the money already left it. Charging the savings account twice relieves reserves twice and leaves the fund balance untouched.
Reserve contributions inflating net income. Same vendor guidance: reserve contributions must come off the income statement, or the association looks profitable while its reserves are underfunded. The AICPA guidance for community associations recommends reporting on a fund-balance basis, and a separate bank account is not fund accounting — a fund is a self-balancing set of accounts with its own fund balance.
The Central-Engage seam. Central and Engage came from different companies (TOPS and Nabr Network); payment and ledger data crossing that seam deserves a posting-completeness check every month.

Core Enumerate Bookkeeping Functions We Manage

1. Fund Accounting Done as Fund Accounting

Operating and reserve funds maintained as self-balancing funds, contributions kept off the income statement, expenditures charged against fund equity, and inter-fund transfers reported as transfers — per the guidance Enumerate itself publishes.

2. AR, Assessments and Delinquency

Assessment billing, payments posted to owner ledgers, late fees and delinquency reporting the board can act on, and the collection status visibility managers need.

3. AP and Month-End Close

Invoice and approval workflows, vendor payments, journal entries, and a documented month-end close — with Numa AI’s bank-reconciliation matching supervised rather than trusted blindly.

4. Migration Cleanup and Opening Balances

TOPS Pro and TOPS [ONE] migration artifacts resolved: opening balances tied, owner ledgers reconciled, fund balances rebuilt so they roll forward correctly.

5. Board Packages and CPA Handoff

Board-ready financials delivered on schedule, reserve fund statements that show proper allocation, and a clean package whether your year ends in a compilation, review or audit — see our financial reporting services.

The Enumerate Rescue: Tying the Funds Back Together

The usual condition is inherited: an association migrated from TOPS Pro years ago, the opening balances never quite tied, reserve activity has been running through the income statement, and the current treasurer cannot explain the fund balances to the membership.

We rebuild the fund structure from the bank accounts and governing documents outward, reclassify reserve contributions and draws with documented entries, reconcile every owner ledger to the receivable, and produce a corrected board package for each affected period — then run the monthly cycle so it stays tied.

Years of drift? Start with catch-up bookkeeping.

Why Outsource Your Enumerate Bookkeeping to Maxim Liberty?

Enumerate sells its own financial services arm; we are the independent alternative — your books answer to your board or your management company, not to a software contract, and your engagement survives any future platform change. We have kept US books since 2005 and we are BBB A+ accredited.

Plans start at $75/month; dedicated bookkeepers are $15/hour for businesses and $10/hour for CPA firms and management companies who white-label our team. Your first deposit carries a 100% money-back guarantee, so the board can test the work with little to no risk. See pricing or our HOA accounting services.