Virginia Bookkeeping Services
Maxim Liberty was founded in Vienna, Virginia on May 25, 2005. Two decades later, we still keep books for Virginia businesses every day — from Loudoun’s Data Center Alley to Old Town Alexandria to Richmond — with a dedicated bookkeeper, overnight turnaround, and plans from $75/month. We know Virginia’s compliance quirks (BPOL, business tangible property, the SCC annual fee) because we grew up with them.
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We were founded in Vienna, VA and spent our first years serving Northern Virginia businesses — so Virginia’s local tax calendar is second nature to us. Every client gets a dedicated bookkeeper at $15/hour ($10/hour for CPA firms), daily transaction logging, and a 100% money-back guarantee on the first deposit. Thousands of businesses served since 2005.
On This Page
- Virginia’s small-business tax landscape
- BPOL: the tax that surprises new Virginia businesses
- Business tangible personal property
- How we keep you filing-ready
- Virginia cities we serve
- Virginia FAQs
Virginia’s Small-Business Tax Landscape
Virginia is a moderate-tax state with one big local wrinkle (BPOL, below). The essentials your books need to support:
| Tax | Rate / Fee | Notes |
|---|---|---|
| Sales & use tax | 5.3% most of VA; 6.0% in Northern Virginia and Central Virginia (incl. Richmond) | Professional services like bookkeeping are exempt; retail, restaurants, and certain services collect it |
| Corporate income tax | 6% | Flat rate on Virginia taxable income |
| Individual income tax | 2%–5.75% | Top rate applies above just $17,000 — most owners pay 5.75% at the margin |
| Pass-through entity tax (PTET) | 5.75% elective | Entity-level SALT-cap workaround; requires quarterly estimates |
| SCC annual registration | $50 (LLCs) | Due the last day of your formation month every year; corporations $50–$850 |
| BPOL & tangible property | Varies by county/city/town | See below — this is where localities differ most |
Rates from official Virginia Tax and SCC sources, current July 2026. Always confirm current-year figures with your locality’s Commissioner of the Revenue.
BPOL: The Tax That Surprises New Virginia Businesses
Nearly every Virginia county, city, and incorporated town levies a Business, Professional and Occupational License (BPOL) tax on your gross receipts — not your profit. Almost everywhere, the return and payment are due March 1. Rates and thresholds vary dramatically by locality, and businesses inside incorporated towns (Vienna, Herndon, Leesburg) license with the town instead of the county:
| Locality | Professional svcs (per $100) | Business svcs (per $100) | Rate starts at | New business must register |
|---|---|---|---|---|
| Fairfax County | $0.31 | $0.19 | >$100K gross receipts | Within 75 days |
| Town of Vienna | $0.52 | $0.22 | >$50K | Within 30 days |
| Town of Herndon | $0.40 | $0.21 | >$100K | Within 30 days |
| Arlington County | $0.36 | $0.35 | >$100K | Within 75 days |
| City of Alexandria | $0.58 | $0.35 | ≥$100K (new businesses under $100K owe $0 in year one) | Immediately |
| City of Fairfax | $0.40 | $0.27 | >$10K | Within 30 days |
| City of Falls Church | $0.52 | $0.36 | >$50K | Within 30 days |
| Loudoun County (Ashburn, Sterling) | $0.33 | $0.17 | >$200K (flat $30 below) | Within 30 days |
| Town of Leesburg | — | $0.20 | ≥$100K (flat $20 below) | Contact town |
| City of Manassas | $0.33 | $0.22 | >$150K | Before opening |
| Prince William County (Woodbridge) | $0.33 | $0.21 | ≥$500K ($0 below) | Within 30 days |
| City of Richmond | $0.58 | $0.36 | ≥$250K (flat $30 from $5K) | Before opening |
Because BPOL is a gross-receipts tax, the number on your license return comes straight from your books. Sloppy books mean overstated receipts and an inflated license bill — or understated receipts and penalties. Our clients’ January financials are reconciled and ready well before the March 1 deadline. Rates above are from each locality’s official published schedule (July 2026); confirm your classification with your Commissioner of the Revenue.
Business Tangible Personal Property (BTPP)
Virginia localities also tax business furniture, fixtures, computers, and equipment you owned on January 1. Most Northern Virginia localities require the return by May 1 with payment by October 5 — but not all: Loudoun County’s return is due March 1 (paid May 5 and October 5), Arlington pays September 5, and Richmond files March 1 and pays June 5. Rates range from $3.60 to $5.00 per $100 of depreciated value depending on the locality. A clean fixed-asset schedule in your books makes this a 15-minute filing instead of a scramble — we maintain one for every client who needs it.
How We Keep Virginia Businesses Filing-Ready
Our virtual bookkeeping service logs your transactions daily, reconciles every account monthly, and tags gross receipts by locality — so BPOL, BTPP, and sales tax filings pull straight from your books. Behind on your books with March 1 approaching? Our catch-up bookkeeping team routinely rebuilds one to seven years of records. We also handle payroll (Virginia withholding runs quarterly, monthly, or semi-weekly depending on your liability) and 1099 filings, and we work white-label for CPA firms across the Commonwealth at $10/hour.
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Virginia Cities We Serve
Dedicated local guides: Vienna · Ashburn · Arlington · Alexandria · Fairfax — with Tysons, McLean, Reston, Herndon, Falls Church, Springfield, Chantilly, Sterling, Leesburg, Manassas, Woodbridge, and Richmond rolling out next. We serve every corner of the Commonwealth.
Virginia Bookkeeping FAQs
Do you have an office in Virginia?
Maxim Liberty was founded in Vienna, Virginia on May 25, 2005, and Northern Virginia businesses were our first clients. Today we are fully virtual — like most modern bookkeeping firms — which is exactly why we can offer dedicated bookkeepers from $75/month with overnight turnaround. Your books live securely online where you and your CPA can see them anytime.
What is BPOL and does my business owe it?
BPOL is a local license tax on gross receipts levied by nearly every Virginia locality, generally due March 1. Whether you owe depends on your locality’s threshold — from $10,000 in the City of Fairfax to $500,000 in Prince William County. If your books are current, the return takes minutes; if not, it is the filing that most often triggers penalties for small businesses.
Is bookkeeping taxable in Virginia?
No. Professional services, including bookkeeping and accounting, are exempt from Virginia sales tax. If you sell taxable goods or services, however, you must collect 5.3%–7.0% depending on your region — 6.0% in Northern Virginia — and we can handle those filings for you.
What are the key Virginia deadlines my books must be ready for?
March 1: BPOL renewal and payment in most localities (also Loudoun’s and Richmond’s BTPP returns). May 1: BTPP returns in most of Northern Virginia, plus individual income tax. Your formation month: SCC annual registration fee. Quarterly: payroll withholding and PTET estimates. We keep client books reconciled monthly so no deadline requires a scramble.
Can you catch my books up before the March 1 BPOL deadline?
Yes. Catch-up projects are one of our specialties — we routinely rebuild a full year of records in weeks, and we have handled backlogs as old as seven years. Start in the fall and your BPOL, BTPP, and tax-season filings all come off a clean set of books.
Do you work with my Virginia CPA?
Every day. We are the bookkeeping engine behind hundreds of CPA firms nationwide — many in Virginia — at $10/hour under their own brand or alongside them. Your CPA gets clean, reconciled books; you stop paying CPA rates for data entry.
Related Resources
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Founded in Vienna, VA in 2005 — clean, filing-ready books from $75/month with a money-back guarantee on your first deposit.