Expert Amazon Bookkeepers · Headquartered in the US Since 2005
Amazon Seller Bookkeeping Services & Accounting
Selling on Amazon means your bank statement shows one net number per settlement while the business underneath it has moving parts everywhere: referral fees, FBA fees, storage, advertising, refunds, reimbursements. Maxim Liberty’s bookkeepers break every settlement back into its components, keep FBA inventory and COGS current, and tie QuickBooks or Xero to both Seller Central and the bank — for $15/hour, with plans from $75/month.
Why Amazon Seller Books Go Wrong
Amazon’s settlement model is built for Amazon’s convenience, not your accounting. Each payout nets together product sales, refunds, promotions, and a long list of fees — so a seller who books deposits as revenue is understating sales, hiding their largest expense category, and flying blind on margin. The distortion compounds: advertising spend inside Amazon, FBA storage that ramps in Q4, and reimbursements for lost inventory all move the number without ever appearing as line items in the bank feed.
Marketplace-facilitator rules add a twist on sales tax: in many states Amazon collects and remits tax on your behalf — but your books still have to record it correctly, and any channels where you’re the collector still create liabilities of your own.
What Seller Central Gives You — and What Still Needs a Human
Seller Central’s reports contain everything — settlement detail, fee previews, inventory ledgers — but they live in Amazon’s format, not your ledger’s. Someone has to translate settlements into properly categorized entries, reconcile them against the bank, track inventory in dollars rather than units, record reimbursements and chargebacks, and close each month so the P&L reflects true channel profitability. That translation layer is the work we do.
Core Amazon Bookkeeping Functions We Handle
1. Settlement Reconciliation
Every settlement split into sales, refunds, and fee categories — posted correctly and tied to the bank deposit.
2. Fee Categorization
Referral, FBA fulfillment, storage, and advertising fees recorded as the distinct costs they are, so you can see what selling on Amazon actually costs.
3. FBA Inventory & COGS
Purchases, landed costs, and monthly COGS recorded; inventory reconciled so margin is real.
4. Reimbursements & Chargebacks
Lost-inventory reimbursements and disputes tracked and recorded — money sellers routinely leave uncounted.
5. Multi-Channel Consolidation
Amazon alongside Shopify, eBay, or Etsy — each channel distinct in the ledger, one consolidated set of financials. See Shopify bookkeeping.
6. Month-End Close & Reporting
A disciplined close with statements your CPA can file from without cleanup.
Behind on Your Amazon Books? We Do Rescue Work
Months of settlements booked as lump deposits are fixable. We rebuild the settlement history, restate revenue and fees, reconcile inventory, and hand you clean current books. Our catch-up bookkeeping team clears backlogs like this every week.
Why Outsource Amazon Bookkeeping to Maxim Liberty
Amazon margins are thin and fee creep is real — you can’t manage what the books don’t show. Our dedicated bookkeepers cost $15/hour, and every plan includes a supervisor who reviews the work and serves as your single point of contact. Since 2005, BBB A+ accredited, with a 100% money-back guarantee on your first deposit.
Frequently Asked Questions About Amazon Seller Bookkeeping
Do you work with Amazon Seller Central and QuickBooks or Xero?
Yes. Amazon holds the sales data; your books live in QuickBooks Online or Xero. We record each settlement’s components — sales, refunds, and Amazon’s many fees — so the ledger ties to both Seller Central and the bank.
Why doesn’t my Amazon deposit match my sales?
Because Amazon pays in periodic settlements that bundle sales, refunds, reimbursements, and dozens of fee types — referral fees, FBA fulfillment fees, storage, advertising, and more — into one net deposit. Booking the deposit as revenue understates sales and buries your true selling costs; each settlement has to be broken back into its parts.
Do you use A2X for Amazon bookkeeping?
We can. A2X posts auto-categorized summaries of sales, fees, and taxes matched to your deposits in QuickBooks, Xero, Sage, or NetSuite, and we set up, review, and reconcile those postings — or handle the settlement breakdown manually. See our A2X bookkeeping page.
Can you track FBA inventory and COGS?
Yes. We record inventory purchases and monthly cost of goods sold so per-unit margin is visible — and reconcile Amazon reimbursements for lost or damaged FBA inventory, which sellers routinely leave unrecorded.
What does Amazon seller bookkeeping cost?
Dedicated bookkeepers are $15/hour for businesses, with plans from $75/month. Every plan includes a supervisor who reviews the work and is your single point of contact, and your first deposit is covered by our 100% money-back guarantee.
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