Buildium Bookkeeping Services & Trust Accounting

Buildium is purpose-built property management software with real accounting underneath: a general ledger, a customizable chart of accounts, automatic bank reconciliations, vendor bill pay through ePay, owner draws and statements, 1099 e-filing, and a full suite of trust accounting reports. Part of RealPage since 2019, it serves property management companies, landlords, and community associations alike.

That depth is exactly why Buildium books go wrong in expensive ways — trust accounting errors are compliance problems, not just messy reports. Maxim Liberty has kept property management books since 2005, with dedicated bookkeepers working inside client Buildium accounts at $15/hour on plans from $75/month.

Buildium Gives You a Real Ledger — Trust Accounting Is Where It Gets Dangerous

Unlike tracking apps, Buildium maintains genuine books: property financials, separate company financials for your own management business, and the reports regulators and owners expect. The vendor even builds in trust accounting warnings that flag when a rental owner’s or property’s cash balance is about to go negative — its own answer to the “whose money is this?” question every property manager lives with.

But warnings are not bookkeeping. Somebody still has to reconcile every trust and operating account, keep owner ledgers funded before bills go out, record what ePay moved, and close each month in both the property books and the company books. That discipline is what we provide.

Where Buildium Books Go Wrong

The patterns we clean up most: trust accounting warnings ignored until owner balances run negative; bank reconciliations months behind so stale checks and duplicate deposits accumulate; vendor bills paid outside Buildium and never recorded against the right property; owner draws taken before the ledger supported them; and company financials treated as an afterthought — management fees never booked, so the operating business has no real P&L of its own.

Association clients add their own layer: homeowner payments, board-ready reporting and association bank accounts that all need the same reconciliation discipline as the rental side.

Core Buildium Bookkeeping Functions We Manage

1. Trust Accounting Discipline

Every trust and operating account reconciled on schedule, owner and property cash balances watched so Buildium’s trust warnings stay quiet, and the trust reconciliation reports kept ready for whoever asks.

2. Bank and Credit Card Reconciliation

Manual and automatic reconciliations worked daily — deposits, checks, ePay activity and card charges tied to the bank so month-end is a confirmation, not an investigation.

3. Accounts Payable and Vendor Bill Pay

Vendor invoices entered against the right property and GL account, approvals respected, payments through ePay recorded automatically and verified — including what was paid outside the system.

4. Owner Draws, Statements and Portal-Ready Reporting

Draws calculated from what the ledger actually supports, owner statements that match the owner portal, and ownership-percentage splits handled correctly for multi-owner properties.

5. Company Financials and 1099 Season

Your management company’s own books — fee income, payroll entries, operating expenses — kept as clean as your clients’, and vendor records maintained all year so Buildium’s 1099 e-filing is a review, not a rebuild.

The Buildium Rescue: Untangling Trust Accounts After the Fact

A typical rescue starts with a year of unreconciled accounts, negative owner balances behind silenced warnings, and a company ledger that was never really kept. We rebuild property by property — reconciling each bank account forward, restoring owner ledgers, recording missed AP, separating company from property activity — until the trust reports are defensible and month-end closes on schedule. Catch-up work is covered by our 100% money-back guarantee on your first deposit.

Why Outsource Your Buildium Accounting to Maxim Liberty?

A full-charge property accountant is a serious salary; a fractional team inside your Buildium account is a fraction of it. Every plan includes a dedicated bookkeeper plus a supervisor who is your single point of contact and quality-checks the work.

• Daily work inside Buildium — trust recs, AP, owner draws, company books
• Rentals and community associations both supported
• US-headquartered since 2005; plans from $75/month, $15/hour for businesses
• 100% money-back guarantee on your first deposit

What Our Buildium Clients Say

“Maxim Liberty has beat my expectations and I have already recommended them to others. Great communication, organization and quality of work. Very impressed and looking forward to a long lasting business relationship with this firm.” — Cameron Fazli