100% focus on QuickBooks Bookkeeping Services


Maxim Liberty offers services such as installation, configuration, setting up chart of accounts, accounts payable, accounts receivable, bank reconciliations and ongoing data entry using QuickBooks.  Since 2005, we have been 100% focused on QuickBooks and it is all we do!  Our maniacal focus on QuickBooks allows us to keep costs low and quality high.  We only have to learn  and support one tool!

QuickBooks Bookkeeping Services

Our staff have, at least, a bachelor’s degree in a technical field or accounting. Many have master’s degrees.  All our staff are well trained in QuickBooks and most of our staff have years of experience in QuickBooks bookkeeping.  We also have experience with pretty much all industries including law firms, construction companies, churches, consulting firms, real estate firms, etc.  The biggest indicator of the quality of our services is that about 70% of our business comes from CPA’s.

Customize QuickBooks to Suit Your Needs

Every company is different in its own way and use their own unique processes for bookkeeping!  Yet, we find there are a significant number of common bookkeeping tasks across the various industries.  We have learnt from our years of experience supporting multiple companies in various industries.  We have leveraged these common tasks to drive bookkeeping standards and best practices across all industries.

Below are some of the bookkeeping tasks common to all industries.  QuickBooks  itself is built on these common tasks.  However, bear in mind QuickBooks can be customized to meet the unique business needs for pretty much every industry.

Bank Reconciliations

Bank Reconciliations

Do you hate keeping bank and credit card records?  We can enter all transactions from your bank and credit card statements.  We can also reconcile bank, credit-card and merchant-service accounts for you.   This will ensure that your QuickBooks balances match your actual bank balances.

You just email and/or fax the statements to us.  You can also authorize us to log-in to your bank account in a “read-only” mode and retrieve statements. We will enter & reconcile the information into QuickBooks and send you all the reports you need.  We can reconcile the accounts as often as you need — on a daily basis, weekly basis or monthly basis.

Accounts Payable

Accounts Payable

How do you keep track of bills you receive from vendors?  Who pays them?  When do you pay them?

We can enter all the bills you receive from vendors into QuickBooks.  We can also receive bills directly from vendors via email or fax, or login into vendor websites and download the bills.

On a weekly basis, we will send you a report of all vendor bills that have to be paid.  This report will list all outstanding vendor bills, amounts due, dates due and how long they have been outstanding.  You mark the ones to pay and we use online bill-pay to pay the bills.

Or, you can pay the bills yourself.  If you do write a check or make a credit card payment to a vendor, we will be able to see those payments from your bank and/or credit card websites.  We can easily make the appropriate entries against the appropriate vendor bill without your involvement.

Accounts Receivable

Accounts Receivable

You did some work for a client or you sold a product to a customer.  The customer now owes you money.  How do you keep track of this to ensure you collect the money owed to you?  We keep track of all the work you do for a client and/or all the products you sell to your customers right within QuickBooks.

We can enter time directly into QuickBooks and create invoices for customers.  We can keep track of products you sold and create appropriate invoices.  We can email and/or fax these invoices to customers to let them know they owe you money.  We can later follow-up with customers via email and/or fax to remind them, and collect on the outstanding balances.

We will also send you a weekly report of all outstanding customer invoices, how much each customer owes you, how long they have been open, etc. so that you can follow up directly with your customers.

Last but not the least when you receive a payment from a customer and that payment shows up in your back account, we can ensure the appropriate customer invoice is credited for the payment.a

Sales Tax Filings and Payments

Sales Tax Filings and Payments

Many states have requirements to file and pay sales taxes on a periodic basis.  Since we keep track of all your invoices within QuickBooks, we can easily calculate the sales tax liabilities.  We can use this information to file and pay sales taxes on a periodic basis with the appropriate sales tax agencies.

Payroll Services

How would your employees feel if they were not paid on time?  We can manage payroll using QuickBooks and/or an external third party provider like ADP. We collect time-sheets from Employees via email, fax or the web.  We will enter their time into QuickBooks.  We will create paychecks using the time-sheets and send them to you for approval.  Once you approve, we will process the paychecks by creating checks and/or direct deposits.  We will email paystubs to employees.  We will also deposit the payroll taxes to the appropriate state and federal agencies.

Bookkeeping reports

Bookkeeping Report

You have entered and reconciled all the data in QuickBooks.  So, how about reporting?  What kinds of bookkeeping reports can I get?  QuickBooks allow you to generate detailed reports in Excel or PDF format.  Such reports may include profit and loss, balance sheet, bank reconciliations, customer aging, unpaid vendor bills, etc.  We can also work with you to generate various custom reports you may need.  We can send you these reports as often as you need them — on a monthly, weekly or daily basis.