QuickBooks for Construction
QuickBooks is a powerful tool, but for the construction industry, a standard setup is never enough. To truly understand your profitability, you must track expenses at the job level, manage complex retainage, and reconcile progress billings. Without professional oversight, your "Estimated vs. Actual" reports will never match reality. Maxim Liberty provides specialized QuickBooks bookkeeping services that turn your general ledger into a strategic project management asset.
Mastering Construction Accounting in QuickBooks
We work directly within your QuickBooks Online or Desktop environment, ensuring that every nail, hour of labor, and subcontractor invoice is allocated to the correct project code. We give you the data you need to bid with confidence and protect your margins.
Real-Time Job Costing
We link your Accounts Payable and payroll directly to specific job sites. You’ll see exactly where your budget is going and catch cost overruns before they ruin a project.
AIA & Progress Invoicing
We manage your Accounts Receivable, including complex AIA G702/G703 billing. We track retainage held by owners and ensures your draws are perfectly recorded and reconciled.
Subcontractor Compliance
We take the headache out of 1099s. We collect W-9s, track subcontractor insurance expiration, and manage your year-end 1099-NEC filings to ensure total IRS compliance.
Audit-Ready Reporting
We generate customized financial reports including WIP (Work in Progress) and Profit & Loss by Job. We ensure your books are pristine for your bonding agent, bank, or tax professional.
Scaling with Your Tech Stack
Many contractors use project management software that must sync with QuickBooks. Our team is trained to manage these integrations, ensuring data flows correctly between the field and the office. If you have outgrown QuickBooks, we also offer expert support for Sage 300 CRE.
Why Choose Maxim Liberty for Construction Bookkeeping?
By outsourcing your QuickBooks management to us, you eliminate the cost of hiring an in-house accountant while gaining the accuracy of a specialized construction team. We understand the nuances of bank reconciliations for high-volume projects and ensure your financials are 100% CPA-ready. We offer flexible hourly rates starting at just $10/hr and a 100% money-back guarantee on your first payment. We also offer specialized construction accounting with job costing and AIA billing support.
Know Your Numbers on Every Job Site.
Let Maxim Liberty manage your construction bookkeeping so you can focus on building. Backed by our 100% unconditional money-back guarantee.
Speak with a Construction ExpertFrequently Asked Questions
Can QuickBooks Online handle construction job costing?
Yes. While standard versions are limited, we utilize QuickBooks Online Advanced and specialized configurations to track labor, materials, and subcontractor costs at the job level. This allows you to run project-specific Profit & Loss reports in real-time.
Do you manage AIA billing within QuickBooks?
Yes. We help contractors generate and track AIA G702 and G703 applications for payment. We ensure retainage is correctly recorded on the Balance Sheet so your receivables and cash flow remain accurate.
Can you handle certified payroll for construction workers?
Absolutely. We manage complex construction payroll entries, including tracking hours by job site and providing the data required for certified payroll reports and union fringe benefit compliance.